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Withdrawing from subjects

Students who wish to withdraw from a subject should first read through the information below carefully.

For further information, please refer to .

Depending on when you withdraw from a subject, there may be financial and/or academic penalties. Refer to the table below for steps on how to withdraw from a subject and withdrawal outcomes depending on the date you withdraw.

Important: Withdrawing from a tutorial or class within a subject does not withdraw you from that subject. You must follow the steps below in order to withdraw fully from a subject.

If you are an HDR student, please contact the School of Graduate Research and Research Culture for subject withdrawals or queries on enrolment variations.

Withdrawing from a subject

Timing Process to withdraw Outcome

Withdrawing on or before the session’s census date

Refer to the key dates page for census dates for each session.
  1. Log in to SOLS
  2. Select ‘Enrolment and Variations’ from the Enrolment SOLS menu
  3. Click the red ‘Withdraw’ button against the relevant subject. Repeat this step for all enrolled subjects from which you wish to withdraw.
  • Subject will have a ‘Withdrawn’ status on your enrolment record
  • Subject is removed from your academic transcript (official university record)
  • You are not liable for the subject fee
  • If withdrawing from all your subjects for the session, you should apply for a leave of absence.

Withdrawing after the session’s census date but before the last date to withdraw without academic penalty

Refer to the key dates page for census dates and last dates to withdraw without academic penalty for each session.
  1. Log in to SOLS
  2. Select ‘Enrolment and Variations’ from the Enrolment SOLS menu
  3. Click the red ‘Withdraw’ button against the relevant subject. Repeat this step for all enrolled subjects from which you wish to withdraw.
  • Subject will have a ‘Withdrawn’ status on your enrolment record.
  • Subject is removed from your academic transcript (official university record)
  • You remain liable for subject fees
  • If withdrawing from all your subjects for the session, you should apply for a leave of absence

Withdrawing after the last date to withdraw without academic penalty and up until 14 working days after the release of your result for the subject

Refer to the key dates page for last dates to withdraw without academic penalty and result release dates for each session.

Complete the 

Please allow up to two (2) weeks after submitting your application to receive an outcome. 
  • You cannot withdraw yourself via SOLS
  • Applications will only be considered in Compassionate and Compelling circumstances (see below)
  • Subject will have an ‘Approved Withdrawal’ status on your enrolment record.
  • Subject is removed from your academic transcript (official university record)
  • You remain liable for subject fees
  • If withdrawing from all your subjects for the session, you should apply for a leave of absence

Withdrawing 14 or more working days after the release of your result for the subject

Refer to the key dates page for result release dates for each session.

Complete the

Please allow up to two (2) weeks after submitting your application to receive an outcome. 
  • Applications will only be considered in exceptional circumstances which prevented you from applying to withdraw from the subject earlier. See below for further information
  • Subject will have an ‘Approved Withdrawal’ status on your enrolment record.
  • Subject is removed from your academic transcript (official university record)
  • You remain liable for subject fees.
  • If withdrawing from all your subjects, you should apply for a retrospective leave of absence

Compassionate and Compelling circumstances

Every situation is unique, and eligibility for compassionate and compelling circumstances is determined on a case-by-case basis. In your application, you will need to provide a statement outlining your circumstances and how they affected your ability to complete the subject, and you must include supporting documentation for your claims.

These situations can include, but are not limited to:

  • Medical illnesses or injuries that prevent you from participating in your studies
  • Witnessing a serious accident or being the victim of a serious crime
  • Unexpectedly having to take up caring responsibilities for a close family member
  • A situation where you are unable to participate in studies where no additional learning opportunities can be provided.

 

Applications to withdraw from subjects after the last date to withdraw without academic penalty are assessed in line with the University's .

Compassionate and Compelling Circumstances and evidentiary requirements are outlined in the . 

Fees and HELP debt

Approval of your late withdrawal application relates to your academic record only and does not automatically affect your fees. You may still be liable for the cost of the subject, meaning any upfront payments may be forfeited, and any fees deferred to your HELP may remain part of your HELP debt. 

If you experienced extenuating circumstances under the Higher Education Support Act, you may also be eligible to apply for a refund or remission of HELP debt.